The Action for Children Child Care Management System (AFCCCMS) implements a web-based data information and outcome management system for child care facilities to track information required by their funding sources. The initial focus in developing the system was on tracking child care requirements for the Franklin County Early Learning Consortium (FCELC) centers. This included tracking of attendance per child calculated per minute, lead teacher professional development monitoring, and tracking of child medical screenings. As a web-based system, AFCCCMS is set up to allow interaction with various funding sources to transmit and receive required data reports electronically. Centers are provided with digital formats of required forms such as State and County, assistance in learning how to reconcile billed hours with payment reports received from funders at the end of each billing cycle, and assistance in providing more direct care to the children rather than devoting staff resources to repetitious and redundant paper reporting.

While the initial focus was on child care centers, the AFCCCMS system is deliberately designed to include flexibility in its modules for a variety of settings, including family child care home providers and birth to five age groups. Specific functionalities that can be tailored to any setting include, but are not limited to, online enrollment and registration processing; management of waiting lists; ability to generate master calendars, site calendars, staff calendars, and individual child calendars; ability to handle late fees, adjustments to fees and discounts; parent access via the web; capacity to generate announcements, permission slips and reminders via the web; online bill payment; and automatic payment from a checking account. The system includes technical support and online remote technical support.

For more information, please contact Colleen Hawksworth at 614-224-0222, ext. 512 or at colleenhawksworth@actionforchildren.org or Ronny Medina at 614-224-0222, ext. 163 or at ronnymedina@actionforchildren.org.